7 Essential Redaction Software Tools to Streamline Your Anonymization Workflow Anonymizing data is a challenging and time-consuming task, often relying on manual workflows. But it doesn’t have to be that way. Through extensive user research, we’ve designed our intelligent and secure anonymization software tool to simplify the redaction process for those tasked with protecting sensitive data. Not only is our tool significantly more secure than manual workflows, but once the data is anonymized, it cannot be retrieved. Here are 7 key features of our Cleardox anonymization software that we believe are absolutely essential for a smooth and efficient workflow:
1. Identifies All Sensitive Data The first step when redacting is identifying the data that needs protection, such as names, company names, phone numbers, addresses, ID numbers, etc. In manual processes, it’s easy for the human eye to overlook crucial information, which can result in unintended data breaches. Cleardox eliminates this risk by scanning your documents, identifying all types of sensitive information across various categories, and organizing it for you - giving you a clear overview and making it easy to address the data that requires protection.
2. Pseudonymization or Black Redaction Cleardox allows for not just secure redaction but also pseudonymization - a feature we included in response to user demand. Pseudonymization replaces sensitive data with a pseudonym instead of blacking it out. For example, names can be replaced with placeholders like N1, N2, N3, etc. This key feature has been a part of Cleardox from the beginning, improving document readability when sharing and utilizing anonymized PDF’s.
3. Autoflow or Fast Track After Cleardox identifies all sensitive data and categorizes it, you can speed up the anonymization process with our Autoflow function. Autoflow presents each identified piece of sensitive data one by one, allowing you to decide whether to anonymize it, skip it, or assign a specific category for anonymization.
For an even faster workflow, the Fast Track feature lets you anonymize all identified data in a specific category at once. For instance, you can select all names or all organizations and anonymize them collectively. You can still review and adjust the anonymized data afterward if necessary. Fast Track empowers you to anonymize large amounts of data quickly and efficiently, maintaining full control over your workflow.
4. Cleardox Collaborate The best results often come from teamwork. With Cleardox Collaborate, you can invite others to review and comment on your anonymization work in real-time, ensuring the document is handled accurately with multiple sets of eyes. Even non-Cleardox users can be invited to comment. If you wish to involve others in the actual redaction process, documents can be transferred between Cleardox users, although, for security reasons, only one user can actively work on a document at a time.
Preview our Intelligent Redaction Software Tool for free here 5. Customize Your Workspace We believe flexibility is essential for a smooth anonymization workflow. In Cleardox, you can customize your workspace to fit your needs by adding new categories or disabling ones you don’t require. You can also choose whether to use black redaction or pseudonymization for each category and define how pseudonymization should appear in your documents.
6. OCR Process OCR (Optical Character Recognition) is an advanced technology embedded in Cleardox that allows you to scan, identify, and anonymize text within images. Some PDF documents may be scans or copies where text is treated as an image rather than searchable text. Cleardox automatically identifies sensitive information in such cases, converting it into text-searchable PDFs for further processing.
7. Cleardox Bulk Many users need to redact large volumes of documents, often spanning thousands of pages. With Cleardox, you can upload as many documents as you need, enabling you to work on multiple projects simultaneously. You can also group multiple documents in a single workspace, anonymize them together, and either merge them into one document upon download or keep them separate as a ZIP file.
In Summary The process of anonymizing sensitive data has evolved significantly and no longer needs to rely on manual workflows to ensure compliance and security. With Cleardox’s intelligent redaction software solution and these features (plus many more), we’ve worked closely with our users to simplify and optimize the workflow. This helps you avoid critical data breaches, ensure compliance, and give those handling redaction peace of mind while saving time.
Interested in trying these features yourself? Sign up for a free 14-day trial of Cleardox here.
Or preview Cleardox’s intelligent redaction software tool for free here
Cheers,
The Cleardox Team – Share with Intelligence 
